Export requirements
Bill of lading
It is a document that is issued to a shipper, it is also used as a acknowledge the receipt of the goods. Bill of lading indicates were the goods are placed, intended destination and the terms of the transportation. There should be a brief description of the goods to be exported in the destination and it should match the details in Pro Forma Invoice.
Pro Forma Invoice
This invoice must contain the complete description of all articles that will be shipped, it can used as a preliminary invoice with a quotation of the goods some of the information that must be included are quantity, unit of measurements, price and weight, if possible it should include the tariff number of the goods. Each article must be described in sufficient detail to accurately identify it for tariff classification and statistical purposes and to allow the importer to use as a basis for seeking import permits required at the destination. The TIN or taxpayer identification number of the exporter should also be included in the pro forma invoice it is used to avoid the delaying of the processing of exports
Confirmed pro forma invocie
Packing list
This helps customs with shipments containing several commodities and with multi-piece shipments. The packing list contains an itemized list of articles that will be sent to consignee for exact tallying of the delivered goods, the itemized list usually contains the shipping packaging, quantity of goods to be shipped and also the weight of the contents.
Export Declaration (ED) form
This form also serves as a control document and it provides on the amount, nature and value of the exporter, this will be submitted to the statistical office for the compilation of foreign trade data. Export license and certificate of origin must also be attached in the form.
Export license
This export control document is issued by a government agency to monitor the export sensitive technologies.
Certificate of origin
The certificate of origin is also known as a declaration of origin, it is a document that certifies a shipment's country of origin. It may be needed to comply with Letters of Credit, foreign Customs requirements or a buyer's request.
Letters of Credit (L/C)
This written document is the commitment to pay the exporter by the importer, the L/C is a guaranteed payment of the specific price or sum with a specific currency. These documents always include the following a clean bill of lading or air waybill, commercial invoice or pro forma invoice, and certificate of origin. L/C can also be transferred even if it is a non-negotiable instrument but only with the consent of the applicant
Other shipping documents
Documents that must be obtained from a governmental agency or recognized non-governmental organization in the country of export or from the appropriate governmental agency in the Philippines
Source:
http://www.wisegeek.com/what-is-a-bill-of-lading.htm
http://www.businessdictionary.com/definition.html
http://fedex.com/us/international/irc/profiles/irc_ph_profile.html#C07
http://www.philippinechamber.com/index.php?option=com_content&view=category&layout=blog&id=107&Itemid=150
http://www.philexport.ph/doing_bus_phil.html
Regulatory requirements for export
Regulated Products
All exports to the following socialist and centrally planned economy countries: Albania, Laos People's Democratic Republic, Ethiopia, Mozambique, Angola, Mongolia People's Republic, Democratic Republic of Korea(North Korea), Nicaragua, Libya and Myanmar
All plants, planting materials, and plant products capable of harboring pets, insect specimens, live and dead
Animals, animal products and animal effects
Antiques, cultural artifacts and historical relics
Matured coconuts without husk for food or non food processing and fresh young coconuts capable of harboring coconut cadang viroid desease )CCCVD)or other pests
Capiz shell: semi-finished or semi processed
Processed coir and raw or processed coco peal capable of harboring CCVD
Coffee
Copper concentrates
Firearms, ammunitions and explosives
Frogs: live, skin or products from the skin or meat
Gold from small-scale mining or panned gold
Grains and grain-by-products
Legal tender Philippine notes and coins, checks, money orders and other bills of exchange greater than P10,000 drawn in peso against banks operating in the Philippines
Live animals
Bamboo poles
Minerals
Logs, poles and piles including log core and fitches/railroad ties
Limber
Motion picture/television films and related publicity materials
Radioactive materials
Sugar, molasses and muscovado
Tobacco products
Wildlife species
Wild terrestrial species
Source:
Legabex notes
General trade practices
According to http://www.dti.gov.ph/dti/index.php?p=223 this is the Export Procedures
Upon receipt of a purchase order from a foreign buyer, immediately send him a proforma invoice for confirmation. An order is confirmed when the proforma invoice is signed and returned to you by the buyer.
Payment for exports is normally made through the banks. The foreign buyer's interest in the Philippines is represented by a local authorized agent bank, which is designated by the foreign buyer's bank. The local Authorized Agent Bank (AAB) will assist you in negotiating the collection of the payment for your exports.
The AAB will explain to you all the instructions concerning your shipment to ensure its acceptability for payment. Make sure that you understand all the instructions provided by the bank. If the instructions are written in a non-English language, ask the bank to give you an official translation in English or to officially recognize a translation of the instructions, if the translation was made by someone other than the bank.
Exporters may be paid through banks by means letters of credit (L/C), documents against payment (D/P), documents against acceptance (D/A), open account (O/A), cash against documents (CAD), prepayment/export advance, inter-company open account, offset arrangement, consignment, or telegraphic transfer.
You may or may not need outside financing to produce export products ordered by the buyer. Should you, however, find the need for outside financing. You can either tap the assistance of government or non-government financial institutions.
For Export Documentation
When you are ready to ship, fill up an Export Declaration (ED) form. Sample ED forms are available at BETP, DTI Provincial offices, BOC Processing Units, OSEDCs and PHILEXPORT offices.
Secure an export commodity clearance/export permit from the proper government commodity office, if your product is included in the list of regulated products for exportation or if the buyer requires.
With the required supporting documents, submit the accomplished ED form to the BOC Processing Unit for the approval of the Authority to Load (AL).
For Sending Sample Shipments
Follow steps 1, 2, and 3 of Export Documentation.
Loading in Manila
Cargo to be transported by air are inspected by the Bureau of Cusotms (BoC) at the Ninoy Aquino International Airport (NAIA). Conventional cargo, whether containerized or non-containerized, to be transported by ship are inspected by the Customs Container Control Division and the Piers and Inspection division, respectively, after payment of the wharfage fee and arrastre charges. Wharfage fee and arrastre services may be paid at South Harbor or MICP.
However, for Board of Investments (BOI) and Philippine Economic Zone Authority (PEZA)-registered companies, stamping or exemption from payment of wharfage fee may be done at the PPA Unit of OSEDC-Manila at Roxas Boulevard. Loading can either be at the North or South Harbor.
Loading at Provincial Ports
Documentation (steps 1-3) may be done in Manila. After approval of the Authority to Load, the BoC sends message to BoC staff at the Port of Loading.
You can also process documents and secure Authority to Load from the local OSEDC (now in Clark, Davao, Baguio, General Santos, Iloilo, Cebu, Cagayan de Oro, and Subic Bay Special Economic Freeport Zone).
After loading, the BoC issues the following documents upon request:
Certificate of Origin, Form A for export products covered by the Generalized System of Preferences (GSP); you can inquire about the GSP from DTI-Bureau of International Trade Relations (BITR) or BoC.
General Certificate of Origin for export products not availing of preferences under GSP
Certificate of Origin, Form D for export products covered by the Association of Southeast Asian Nations (ASEAN) Common Effective Preferential Tariff Scheme
Certificate of Shipment
Furnish the AAB, for record purposes, a copy of the duly accomplished ED form together with other shipping documents, if export negotiation or payment is coursed through them.
For prepaid shipments, send the original commercial and shipping documents to the buyer.
Malaysia
Import requirements
Custom declaration form
Bill of lading
Commercial invoice
This document is required by customs to determine the true value of the goods that are imported in the country for assessment of duties and taxes. Both buyer and seller must be indicated in the invoice and it should contain date and terms of sale, quantity, weight and/or volume of the shipment, type of packaging, complete description of goods, unit value and total value, and insurance, shipping and other charges if its applicable.
Import license
Import license allows importer to import a specific quantity of goods in the country during a specific period
Foreign Exchange Control documents
This document is for export shipments that have a F.O.B value of 100,000 ringgit or greater value.
Certificate of origin
This document certify that the goods where ship from the origin country. It is also used between members of a trading block or where special privileges that are granted to goods produced in certain countries. This document is commonly issued at the trade promotion office or in the chamber of commerce
Letter of credit
Packing list
Source:
http://www.businessdictionary.com/definition/certificate-of-origin.html
http://www.fedex.com/us/international/irc/profiles/irc_my_profile.html#C03
Regulatory requirements for import
Tobacco:Tobacco not more than 225 gram (equivalent to 200 cigarettes)
Alcohol: Wine, spirit, malt liquor not more than 1 litre
Wearing apparels not more than 3 pieces.
One pair of new shoes.
Portable electrical or battery operated appliances for personal care and hygiene not exceeding 1 unit each
Food preparations to a value of not exceeding RM75.
All other goods including gifts and souvenirs valued at not more than RM400 (except for goods from Langkawi, Pulau Tioman and Labuan, the total amount valued at not more than RM500)
Source:
http://malaysia.visahq.com/customs/
According to http://www.emporikitrade.com/uk/countries-trading-profiles/malaysia/market-access import regulations in Malaysia are liberal compared to other ASEAN countries' regulations. Most goods can be freely imported under General Open License. Some specific sectors, considered as strategic, are protected by a system of restricted import licenses. Items covered under this category are the iron and steel industry, cement, the sector of the automobile and its components and also polyethylene and polypropylene.
The restrictions in import licensing also affect other sectors in terms of approval (electrical products) and sanitary items (foodstuffs or veterinary products), without being a protectionist measure.
Quotas are not frequently applied to imports and apply to certain products whose local production is favored (rice, meat, fruits and vegetables). In extreme cases (frozen chicken, eggs, liquid milk or sugar), if it is considered that the local production is self-sufficient, import is forbidden. There are other products that are forbidden or subject to special licenses for safety, religion or morality reasons.
General trade practices
According to http://www.emporikitrade.com/uk/countries-trading-profiles/malaysia/market-access this is the general trade practices or procedure
The Customs classification of goods is based on the International Nomenclature of the Harmonised System. A majority of Customs duties are calculated ad valorem and are specific only in certain cases. Imported goods, except for machinery, its parts and components, are subject to a sales tax which varies between 5 and 10%. In recent years, duties have dropped and now fluctuate between 15 and 25%. However, certain sectors can be taxed up to 30%. The Customs tariff is high when the imported product is also locally produced (from 30 to 50 %).In January 1996, Malaysia, within the ASEAN market, subscribed to the Common Effective Preferential Tariffs (CEPT) arrangements, which significantly increase the product list of the previous Preferential Trading Arrangements (PTA). The introduction of the CEPT is meant to accelerate the establishment of a free trade zone within ASEAN countries (AFTA - ASEAN Free Trade Area). Before 2003, all products integrated into the CEPT, will undergo a duty from 0 to 5%. Non-taxed farm products remain outside the agreement. There is currently a list of temporary exclusion for some products, in force until January 1, 2000. Malaysia benefits from the Generalised System of Preferences, under which 14% of its exports are carried out.
According to http://www.emporikitrade.com/uk/countries-trading-profiles/malaysia/market-access the procedure for non tariff
Import regulations in Malaysia are liberal compared to other ASEAN countries' regulations. Most goods can be freely imported under General Open License. Some specific sectors, considered as strategic, are protected by a system of restricted import licenses. Items covered under this category are the iron and steel industry, cement, the sector of the automobile and its components and also polyethylene and polypropylene.The restrictions in import licensing also affect other sectors in terms of approval (electrical products) and sanitary items (foodstuffs or veterinary products), without being a protectionist measure.Quotas are not frequently applied to imports and apply to certain products whose local production is favored (rice, meat, fruits and vegetables). In extreme cases (frozen chicken, eggs, liquid milk or sugar), if it is considered that the local production is self-sufficient, import is forbidden. There are other products that are forbidden or subject to special licenses for safety, religion or morality reasons.
